Electronic Medical Record Conversions can be a crucial time for a facility. We can supply a team of trainers and nurses so you can spend your time focused on the training of hospital staff.

We supply Power-Users and additional RN’s

In our talent pool, we have nurses who have experience working with several types of EMR systems in different hospital settings across the country.  Our nurses will gladly assist in the training and education of hospital staff. This supplemental talent will help your hospital implement the new EMR system in the most efficient way possible.

Some hospitals choose to train nurses during their normal schedule. When this occurs, we have nurses who can fill those spots while hospital staff is being trained on the software. These nurses can float to where they are needed when the hospital training schedule trains whole departments at different times.

How to Prepare for Your Facility’s EMR Roll-Out

Start Early.  As every nursing leader knows, a staffing agency should require its workers to undergo extensive credentialing, testing, training, and orientation specific to the client hospital before their assignments begin. Securing, relocating, and orienting travel professionals can often take four to eight weeks. Furthermore, facilities working with union representation will be required to gain approval to bring in travel or contract workers and that can take months to achieve.

The best approach: Notify your staffing agency about your EMR plans as early as possible.

Plan Carefully for a Big-Bang Rollout.  Small or medium-sized facilities that wish to speed the implementation process may choose to train large numbers of staff at a time, while backfilling with traveler or local temporary workers. This approach can expedite EMR rollout. Most states require hospital units to maintain a minimum number of permanent staff alongside temporary workers so keep that in mind when the plan is being developed.

Consider Using Nurses for Training.  Some organizations find success using clinicians as their primary training force rather than software technicians. While software technicians have intimate knowledge of the EMR system, they are not versed in the day-to-day functions and processes of patient care. Because nurses understand the requirements of patient documentation and bedside care, they may be more adept at training their peers in the daily use of an EMR system.

Consider a Train-the-Trainer Approach.   In this scenario, a staffing agency provides traveling clinicians who undergo extensive training on the new EMR system before it is implemented so they can help train the staff nurses. After the facility’s staff has completed classroom training, the trainers or power users are used onsite to shadow permanent staff who are using the system for the first time. 

This approach is sometimes used when the implementation plan calls for small numbers of staff nurses to undergo classroom training at a time, disrupting the normal staffing plan as little as possible. That means the EMR will have a lengthier implementation schedule. However, the approach can be highly effective for healthcare systems with multiple locations, allowing mobile trainers to float from facility to facility as needed.

Seek the RN Staffing Company’s Counsel.   The agency may be able to help you determine staff efficiently with agency nurses during the EMR rollout. A large healthcare organization that expected to hire 100 travelers during its EMR implementation found that its staffing agency was able to provide a mix of local and travel staff, requiring only 60 travel contracts. That saved the health system nearly $1 million.

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